Chapter 1. Name of the Society.
1.1. Name of the Society is “Baltijas Fleboloģijas biedrība” [in Latvian], henceforth – the Society.
1.2. Name of the Society in English is “The Baltic Society of Phlebology”.
Chapter 2. Objectives of the Society.
2.1. Objectives of the Society are as follows:
2.1.1. to unite all physicians, medical and scientific practitioners who are interested in issues related to vascular system diseases and particularly – venous diseases;
2.1.2. to facilitate the improvement of physicians qualification;
2.1.3. to promote development of the phlebology science and practice;
2.1.4. to organize scientific meetings on a national and international scale;
2.1.5. to organize qualification improvement events for experts;
2.1.6. to organize events for the purpose of advancing the medical field, science and practice of phlebology;
2.1.7. to promote circulation of educational information in the matters related to public health and particularly in the field of vascular system diseases;
2.1.8. to support tasks and projects for fundamental research in the field of phlebology.
Chapter 3. Period of Activity of the Society.
3.1. The Society is founded for undefined period.
Chapter 4. Joining the Society, Withdrawal and Exclusion from the Society.
4.1. There are permanent members in Society as well the Society may grant to some persons some of the following statuses:
4.1.1. status of an associated member;
4.1.2. status of a supporting member;
4.1.3. status of a corporate member;
4.1.4. status of a corresponding member;
4.1.5. status of an honorary member.
4.2. Permanent members may be physicians working in scientific research or practice in the field of phlebology. In order to acquire the status of a permanent member, a written application addressed to the Society, as well as a brief description of professional background must be submitted. The Board shall make a decision on granting the status of a permanent member.
4.3. Status of an associated member may be granted to scientists who are not practicing physicians however who are active in the field of phlebology and the related fields. In order to acquire the status of an associated member, a written application addressed to the Society, as well as a brief description of professional background must be submitted. The Board shall make a decision on granting the status of an associated member.
4.4. A legal entity or a natural person who supports the Society may become a supporting member, in order to promote the implementation of the same. Status of a supporting member shall be granted by the Board.
4.5. Scientific societies and associations whose objectives include research on vascular system diseases may become a corporate member. Status of a corporate member shall be granted by the Board.
4.6. Physicians and scientists who are active in the field of phlebology and the related fields may be elected as corresponding members. Such corresponding members are elected by the meeting of members upon a recommendation of the Board.
4.7. A natural person with outstanding merit in the field of phlebology and/or in the work of the Society may be elected as an honorary member. Honorary members are elected by the meeting of members upon a recommendation of the Board.
4.8. The Board of the Society approves an application form for joining the Society, as well as a list of documents to be enclosed.
4.9. In case, if a decision regarding admission of a member to the Society is made by the Board in accordance with the present Articles of Association, the Board must review an applicant's application already during the next meeting however not later than within three months from a moment of receipt of all required documents. The applicant must be invited to a meeting of the Board where his or her application will be reviewed, and the applicant must be given an opportunity to express his or her opinion. Absence of an applicant shall not serve as an obstacle for making a Board decision. The Board must inform the applicant about its motivated decision in written form within two weeks from a moment of making the same.
4.10. An applicant may appeal against a refusal decision of the Board by submitting an appeal to the meeting of the members. In case, if the meeting of the members also rejects the plea of the application, he or she shall not be admitted as a member of the Society and he or she may submit a repeated application not earlier than after expiry of one year period.
4.11. A member may withdraw from the Society at any time by submitting an application for withdrawal, which is confirmed by the member's signature and addressed to the Board of the Society. Upon submission of a notification about withdrawal, all the rights and duties related to the membership status shall become void however the duty shall remain effective to pay a full membership fee for a regular calendar year, which must be paid for a period from a moment of submission of the application till the end of a calendar year.
4.12. A member may be excluded from the Society upon a decision of the Board in the following cases:
4.12.1. a member has not paid a membership fee for a period exceeding 24 months;
4.12.2. a member has failed to fulfil or unduly fulfils decisions made by the meeting of the members and/or the Board;
4.12.3. a member has failed to fulfil or unduly fulfils his or her duties and undertaken obligations;
4.12.4. in case of cancellation of the licence of a medical practitioner;
4.12.5. a member acts or has acted in a way that harms the dignity, honour and positive image of the Society;
4.12.4. a member discloses or has disclosed confidential information regarding the activity of the Society, which has been set as confidential by the Board of the Society, to any third parties;
4.12.5. a member acts or has acted in a way that contradicts the provisions of the present Articles of Association;
4.13. The Board shall review a matter of exclusion of a member of the Society during the next meeting by inviting such a member to be excluded and by giving him or her opportunity to express his or her opinion. Absence of a member to be excluded shall not serve as an obstacle to making a Board decision. A Board decision regarding exclusion of a member from the Society and motivated reasons of such a decision must be notified to the excluded member within five days from a moment of making the decision.
4.14. A member may be excluded from the Society on the basis of a decision made by the meeting of the members.
Chapter 5. Rights and duties of members.
5.1. A member of the Society shall be entitled to:
5.1.1. participate in the management of the Society,
5.1.2. receive information about activities of the Society, become acquainted with minutes, decisions or instructions issued by all institutions of the Society,
5.1.3. participate in all events organized by the Society, to submit proposals about activities of the Society and improvement of the same, and to take his or her opinion.
5.2. Duties of members of the Society:
5.2.1. to comply with the Articles of Association of the Society and to fulfil decisions made by the meeting of the members and the Board,
5.2.2. to make regular payments of a membership fee (only for regular members),
5.2.3. to support, by his or her active participation, implementation of the objective and tasks of the Society,
5.3. Obligations of a member may be determined by a decision of the meeting of the members or the Board. Consent of a member is required in case of determining obligations of the member that differ from the obligations of other members.
Chapter 6. Structural Units of the Society.
6.1. Territorial and other structural units of the Society may be established upon a decision of the meeting of members.
6.2. Regulation of a structural unit approved by the meeting of the members of the Society shall regulate the activities, rights and duties of such a structural unit, as well as its relations with the Society.
Chapter 7. Convening of the Meeting of Members and Decision-Making.
7.1. Meeting of members is the supreme decision-making institution of the Society.
7.2. All members of the Society are entitled to participate in the meeting of the members. Members may participate in the meeting of members only in person. Permanent members, association members and honorary members have the right of voting at the meeting of members. Only members present in the meeting of members may exercise their right of voting, and it is prohibited to assign such right to any other person.
7.3. An ordinary meeting of members is convened once a year, however not later than by the 31st of March.
7.4. Extraordinary meeting of members may be convened by the President of the Society on the Board's initiative or if requested in writing by at least one tenth of the members of the Society by indicating a reason for convocation.
7.5. Meeting of members shall be convened by sending a written notification to the members of the Society at least 4 (four) weeks in advance.
7.6. Meeting of members (both annual and extraordinary) shall be convened and chaired by the President.
7.7. Meeting of members has the following competence:
- to make amendments to the Articles of Association,
- to elect members of the Board,
- to elect an auditor,
- to elect secretaries.
7.8. Meeting of members is entitled to make decisions, if more than a half of the number of the members is present.
7.9. In case, if the meeting of members is not entitled to make decisions due to no quorum, a repeated meeting of members shall be convened within three weeks, which shall be entitled to make decisions not depending on a number of present members, on condition that at least two members are present.
7.10. Decision of the meeting of members shall be deemed passed if more than a half of the present members have voted for it. In case of even number of "for" and "against" votes, a proposal shall be deemed rejected. Decision regarding amendments to the Articles of Association, termination or continuation of activity of the Society shall be deemed passed if more than two thirds of participating members have voted for it.
Chapter 8. Administrative Institution.
8.1. Administrative institution of the Society is its Board comprised of one member of the Board who shall be elected by the meeting of members among permanent members for a term of 3 years and by voting with simple majority of votes.
8.2. The Board administers and represents the Society. The Board manages and administers the matters of the Society. It manages the property of the Society and deals with its funds in accordance with laws, the Articles of Association, as well as decisions of the meeting of members or other institutions. The Board organizes accounting of the Society in accordance with regulatory enactments and performs other duties according to the competence stipulated in the Articles of Association.
8.3. A member of the Board shall fulfil his or her duties without any remuneration however is entitled to request compensation of expenses incurred due to his or her work in the Board of the Society.
8.4. The Board is entitled to make all kinds of transactions and to undertake obligations on behalf of members of the Society, as provided for in laws and regulations.
8.11. A member of the Board shall retain his or her position until election of a new member of the Board.
8.3. The Board shall be entitled to decide all matters that are not the exclusive competence of the meeting of members.
Chapter 9. Audit Institution
9.1. Audit institution of the Society is an auditor of the Society who shall perform control of financial and economic activities of the Society.
9.2. An auditor of the Society is elected by the meeting of members for a period of 1 (one) year.
9.3. A member of the Board of the Society must be an auditor of the Society.
9.4. An auditor of the Society shall verify annual statement of the Society and provides an auditor's opinion to the meeting of members.
9.5. Meeting of members shall approve the annual statement of the Society only after having received an auditor's opinion from the auditor of the Society.
Chapter 10. Membership Fee, Compulsory Payments, Income. Fiscal Year.
10.1. A member shall pay a membership fee in the amount of a single membership payment EUR 50.- (fifty euros).